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Notice Period:

1.The notice period really depends on the cake design, number of tiers you require and the amount of pre-booked cakes there may be on that given date. We do prefer at least 3 weeks’ notice for celebration cakes and 3 months for wedding cakes. Once you contact us we can confirm availability.

2.Please allow a minimum of 1 weeks’ notice in writing of any required changes (these may incur additional charges).


Deposits and Payments

1.A 20% non-refundable deposit is required for all orders other than wedding cakes. This is payable within 7 days of the booking date to secure your order. With the remainder due upon collection.

2.A minimum of £50 non-refundable deposit is required for all wedding cake orders. This is payable within 7 days of that booking to secure your order.  The remainder is due one month before the date of the wedding.

3.Last minute orders (2 weeks before date required) the full amount is due at the time of ordering (this is non-refundable).

4.We reserve the right to cancel any prior arrangements for your order, if deposits are not paid within this time scale.

5.If full payment has not been made before the event and cleared in our account, your order WILL NOT be released.

6.All payments are the responsibility of the client, we will not issue reminders.

7.Payments can be made via cash, PayPal, Personal cheque (please allow 7 days for the cheque to clear – This is not available for last minute orders). Direct Bank Transfer.

8.Quotations are valid for ONE MONTH only.



1.As stated about ALL deposits are non-refundable

2.Cancellations in excess of 14 days prior to the event. 10% of any additional monies will be retained by Karen’s Crafted Cakes. The remainder will be returned to the client.

3.Cancellation within 14 days prior to the events, any and all additional monies paid will be retained by Karen’s Crafted Cakes.

4.If for any reason we may have to cancel your order all monies will be returned to the client.

5.Aggressive, abusive or threatening behaviour will result in your order being cancelled forthwith. Any monies paid will be retained by Karen’s Crafted Cakes.


Delivery and Collections

1.We do offer FREE delivery within 3 miles of Livingston EH54 5PJ on orders over £25.

2.Deliveries up to an hour and a half round trip will be charged at 45p per mile. This is charged both ways.

3.Deliveries between 1.5 hours and 2.5 hours round trip will be charged at 65p per mile. This is charged both ways

4.Deliveries above 2.5 hours round trip will be charged at 85p per mile. This is charged both ways.

5.Cakes costing more than £300 will be delivered and setup free of charge within 15 miles of EH54 5PJ unless otherwise stated.

6.Deliveries are dependent on the delivery drivers schedule and may possibly take place the evening before.

7.Once a cake has been collected/delivered and the release form is signed Karen’s Crafted Cakes accepts no responsibility for any damages that may occur thereafter. For wedding cakes it is the bride/groom’s responsibility to appoint somebody they trust to check and sign for the cake. If nobody is there to sign we do take photos of the cake set up for reference and for proof in case of any damage cause thereafter.

8.We recommend that all cakes are collected and transported on a flat surface (foot well or boot) and not on any angled surfaces i.e. on seats.


Non Edible Items

1.Most cakes contact small portions of inedible items: it is the clients responsibility to ensure that they are removed by you, your caterer or a nominated guest before consumption. These include: Support dowels in tiered cakes, ribbons, wired flowers, dried pasta in some toppers, crystals, flower picks etc.



1.Consultations are by appointment only and can be arranged at a convenient time to suit you.

2.Consultations are limited to 2 people only and will be charged at £25 and is non-refundable (this will be deducted from  the overall cost of your cake should you book with us)

3.Should you wish other people to attend your consultation there will be an additional charge of £5 per person.

4.Consultations are limited to 3 cake flavours, unless otherwise state.


Stand Hire

1.We hire out a selection of cake stands at reasonable prices. For these we do require a fully refundable cash deposit on the proviso that they are returned in the condition they were hired to you and in the correct packaging and in the allotted time.



1.We do have off street parking. Please feel free to park on our driveway when attending a consultation or collection a cake.



1.As copyright is a big issue please be aware that although we do request permission to use other cake decorators designs, this is not always an easy process and may result in the design being altered.

2.As Karen’s Crafted Cakes do not hold a license to do such cakes as Disney etc. These will not be created unless we are provided with the figures/ornaments from a licensed UK stored (this means we will not buy them on auction sites). We can also provide these at the retailed price.



1.We cannot guarantee a nut-free kitchen as some of our products contain nuts.

2.We cannot guarantee a 100% colour match, however we will do our best to get it as close as possible.

3.Each cake is made for your individual requirements and therefore we cannot ensure consistency in our design. Variation may occur from picture supplied.

4.We reserve the right to amend our Terms and Conditions

5.We reserve the right to amend any special offers, competitions and prices without notice.

Terms and Conditions